Event Coordinator.

My client is looking for an Event Coordinator, until the end of May for a non-profit organisation event. If you have the desire to bring conferences and events to live, then this is the role for you!

Our exciting nonprofit organisation are hosting their first event in London since COVID and they guarantee it will be a memorable one! If you would like to be a part of this great event and see yourself as a fit for this role, please get in touch!

Responsibilities

• Salesforce data entry of in-kind sponsors and other event information into the database
• Assist UK Director to meet fundraising targets by maintaining internal systems for tracking Gala table and ticket sales (spreadsheets and database tools).
• Assist UK Director to manage Gala Host Committee in collaboration with Fundraising Assistant
• Assist with the print for all event collateral from start to finish, keeping the projects on track, to deadlines, and ensuring effective communication throughout
• Assist in the solicitation of auction prizes and event sponsorship, tracking of prizes and all relevant information, and creation of prize itineraries
• Recruit, brief and manage volunteers for the Gala - pre, during and post-event
• Provide hands-on support on the day and evening of the event to the Special Events Manager and UK Director and team
• Brief and manage a team of volunteers during the day and evening of the event
• Assist with coordination of the live auction process - ensuring an exceptional donor experience
• Manage some suppliers onsite if required
• Assist with guest check-in; pledge and auction moments and the finance desk

Requirements

• Availability on 11th May 2023 for the Ubuntu Gala (including the week before, during and after)
• Excellent organisation, administration and time management skills with the ability to work under pressure on multiple tasks/projects at the same time whilst managing changing priorities
• Ability to deliver a high standard of work to tight deadlines in a timely and effective manner
• Experience in events and fundraising, ideally a Gala dinner
• Competent to work with people at all levels, both internally and externally to the organisation - especially key suppliers to ensure services are delivered effectively and expectations are exceeded
• Confidence and ability to lead coordination on certain key projects from start to finish with minimal supervision

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