Event Logistics Manager.

Please note that fluency in Arabic and English is a must. Candidates who do not speak in both languages will not qualify for the role.

We have partnered with a prominent events and entertainment organiser based in Riyadh, Saudi Arabia. With a rich history of successful projects, they strive to deliver exceptional experiences to their clients and audiences.

The company is seeking a talented and experienced Event Logistics Manager to join their team on a contractual basis. As an integral part of the event planning process, the Logistics Manager will be responsible for managing logistics and ensuring seamless execution during the entire event period.

Responsibilities:

• Event Logistics Planning: Collaborate with the event planning team to develop comprehensive logistics plans for the entire event, including pre-event, on-site, and post-event activities.
• Vendor Management: Identify, negotiate with, and manage vendors for event-related services, such as transportation, accommodations, catering, and security.
• VIP Coordination: Oversee all arrangements for celebrities, influencers, and VIP guests, ensuring their smooth experience throughout the event.
• Travel Coordination: Handle all travel arrangements for the team, participants, and guests, including flight bookings, ground transportation, and accommodation.
• On-Site Management: Lead the on-site logistics team and coordinate event set-up, execution, and tear-down to maintain a seamless event flow.
• Crisis Management: Be prepared to handle any unexpected challenges or crises during the event, finding prompt and effective solutions.
• Budget Oversight: Manage the logistics budget and ensure all expenses are accounted for and kept within the allocated limits.
• Post-Event Evaluation: Conduct post-event evaluations to identify areas for improvement and implement lessons learned in future projects.

Qualifications and Requirements:

• Proven experience in event logistics management, specifically with high-end events and VIP coordination.
• Extensive knowledge of event logistics and operations, with a keen eye for detail and strong organisational skills.
• Excellent communication and interpersonal abilities to liaise effectively with celebrities, influencers, VIPs, and various stakeholders.
• Exceptional negotiation and vendor management skills to secure the best services within budget constraints.
• Ability to thrive in a busy and flexible environment, managing multiple tasks and priorities simultaneously.
• Availability for extensive travel during the event period.

We Are Aspire is acting as an Employment Business in relation to this vacancy.